Job Description

Job Summary
We are looking for a conscientious and task-oriented Bookkeeper/Secretary . The role will help us in recording and maintaining daily financial transactions, A/P, reconciliations, assisting in preparing financial statements and closing books, and A/R. The successful candidate will have unquestionable character who consistently demonstrates a friendly and helpful attitude. The candidate will be able to work independently while prioritizing responsibilities and multitasking. Experience in Quickbooks Cloud, Excel, Outlook and Word are required.

We have an excellent benefits package based on hours worked including medical insurance, 401k, FSA/HSA, sick & vacation time and holidays. You will find our environment is commited to support work-life balance.

Qualifications:

• Associate degree in accounting, finance or related discipline or experience equivalent with basic accounting knowledge of double entry bookkeeping and understanding of industry benchmarks and best practices (GAAP).
• Experience working in a fast-paced environment.
• Competency with Quickbooks Cloud, MS Office (Excel, Outlook and Word).
• Demonstrates initiative and a commitment to excellence.
• Dedication in the completion of tasks in a timely manner.
• Excellent people skills with great eye contact.
• Effective organization skills and attention to detail.
• Congenial and friendly demeanor with exemplary people skills.
• Excellent communication skills with a clear and pleasant voice using proper English.
• Neat, well-groomed appearance.
• Clear, legible handwriting.

Responsibilities

• Works closely with management team.
• Maintains accurate records of financial transactions by posting and verifying entries.
• Maintains bookkeeping policies and procedures.
• Develops and implements systems for tracking financial transactions including establishing a chart of accounts.
• Data processing and reconciliation for daily, monthly and quarterly reporting.
• Reconciles entries to ensure subsidiary accounts are balanced.
• Processes accounts payable including vendor invoices, check preparation and resolves discrepancies.
• Investigates, reports and resolves any discrepancies in financial records or accounts.
• Maintains a balanced general ledger.
• Prepares trial balance and provides support for accountants.
• Assists with tax filings and organizes supporting documents.
• Organizes and maintains accurate files related to various business entities.
• Ensures compliance with federal, state and local legal requirements.
• Maintains calendar and ensures all deadline are met.
• Writes and processes internal communications; takes minutes as needed.
• Monitors and responds appropriately to general email correspondence.
• Property lease management and rent reconciliation.
• Well organized scanning and filing.
• Screening telephone calls.
• General secretarial and clerical tasks.
• Maintains confidentiality of financial information and ensures data integrity.

Benefits:

• Excellent benefits package based on hours worked including medical insurance.
• 401k, FSA/HSA.
• Vacation & sick time, supplemental insurance and holidays.

About Allergy & Asthma Affiliates:

For over 40 years, Allergy & Asthma Affiliates (Drs. Ellenburg, Frazier, Singer, Robinson & Ellenburg) has been serving East Tennessee by providing allergy, asthma, and immunology care. As a stable and growing practice, our goal has always been and will remain to deliver high-quality medical services for our patients. We have an excellent culture and family-oriented environment that is made possible by our dedicated physicians and staff.

Job Tags

Holiday work, Full time, Local area,

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